36 CFR §1222.24

1. (a)Agencies must ensure that procedures, directives and other issuances; systems planning and development documentation; and other relevant records include recordkeeping requirements for records in all media, including those records created or received on electronic mail systems. Recordkeeping requirements must:
   1. (1)Identify and prescribe specific categories of records to be systematically created or received and maintained by agency personnel in the course of their official duties;
   2. (2)Specify the use of materials and recording techniques that ensure the preservation of records as long as they are needed by the Government;
   3. (3)Specify the manner in which these materials must be maintained wherever held;
   4. (4)Propose how long records must be maintained for agency business through the scheduling process in part 1225 of this subchapter;
   5. (5)Distinguish records from nonrecord materials and comply with the provisions in Subchapter B concerning records scheduling and disposition;
   6. (6)Include procedures to ensure that departing officials and employees do not remove Federal records from agency custody and remove nonrecord materials only in accordance with § 1222.18;
   7. (7)Define the special recordkeeping responsibilities of program managers, information technology staff, systems administrators, and the general recordkeeping responsibilities of all agency employees.
2. (b)Agencies must provide the training described in § 1220.34(f) of this subchapter and inform all employees that they are responsible and accountable for keeping accurate and complete records of their activities.