StacksVerified U.S. regulatory reference

36 CFR §1231.12

Verified against eCFR.gov as of June 20, 2026View official text on eCFR.gov ↗
An executive agency that proposes to transfer records to another agency must request approval of the transfer of records in writing from NARA, by mail at National Archives and Records Administration; Office of the Chief Records Officer (AC); 8601 Adelphi Road; College Park, MD 20740-6001, or by email at RM.Communications@nara.gov. The request must include:
  1. (a)A concise description of the records to be transferred, including the volume in cubic feet;
  2. (b)A statement of the restrictions imposed on the use of records;
  3. (c)A statement of the agencies and persons using the records and the purpose of this use;
  4. (d)A statement of the current and proposed physical and organizational locations of the records;
  5. (e)A justification for the transfer including an explanation of why it is in the best interests of the Government; and
  6. (f)Copies of the concurrence in the transfer by the heads of all agencies involved in the proposed transfer.