A. General Instructions
1. Forward your inventory report before January 1 to the Director, Installations Management, 400 Army Navy Drive, Room 206, Arlington, VA 22202-2884. Use Report Control Symbol “DD-A&T(A) 1540” as your authority to collect this data.
2. Transmit by use of floppy diskette. Data files must be in American Standard Code Information Interchange text file format on a MicroSoft-Disk Operating System formatted 3.5 inch floppy diskette. Provide submissions in the Defense Utility Energy Reporting System format as specified below.
3. Data Format: In-House DoD Commercial Activities
| Data element | Tape positions | Field | Type data1 |
|---|---|---|---|
| Designator | 1 | A | A |
| Installation | A1 | ||
| —State, territory, or possession | 2-3 | A1a | N |
| —Place | 4-9 | A1b | A/N |
| + Function | 10-14 | A2 | A/N |
| In-house civilian workload | 15-20 | A3 | N |
| Military workload | 21-26 | A4 | N |
| + Reason for in-house operation | 49 | A8 | A |
| + Most recent year in-house operation approved | 50-51 | A9 | N |
| + Year DoD CA scheduled for next review | 52-53 | A10 | N |
| Installation name | 76-132 | A11 | A |
1A = Alpha; N = Numeric. A and A/N data shall be left justified space filled, N data shall be right justified and zero filled. + Items marked with a cross (+) have been registered in the DoD Data Element Dictionary.
4. When definite coding instructions are not provided, reference must be made to DoD 5000.12-M.1 Failure to follow the coding instructions contained in this document, or those published in DoD 5000.12-M makes the DoD Component responsible for noncompliance of required concessions in data base communication.
1See Footnote 1 to §169a.1(a).
B. Entry Instructions
| Field | Instruction |
|---|---|
| A | Enter an A to designate that the data to follow on this record pertains to a particular DoD CA. |
| A1a | Enter the two-position numeric code for State (Data element reference ST-GA) or U.S. territory or possession, as shown in attachment 1 to Appendix B of this part. |
| A1b | Enter the unique alpha-numeric code established by the DoD Component for military installation, named populated place, or related entity where the CA workload was performed during the fiscal year covered by this submission. A separate look-up listing or file should be provided showing each unique place code and its corresponding place name. |
| A2 | Enter the function code from Appendix A to this part that best describes the type of CA workload principally performed by the CA covered by this submission. Left justify. |
| A3 | Enter total (full- and part-time) in-house civilian workyear equivalents applied to the performance of the function during fiscal year. Round off to the nearest whole workyear equivalent. (If amount is equal to or greater than .5, round up. If amount is less than .5, round down. Amounts between zero and 0.9 should be entered as one). Right justify. Zero fill. |
| A4 | Enter total military workyear equivalents applied to the performance of the function in the fiscal year. Round off to the nearest whole workyear equivalent. (Amounts between zero and one should be entered as one). Right justify. Zero fill. |
| A8 | Enter the reason for in-house operation of the CA, as shown in attachment 2 to Appendix B of this part. |
| A9 | Enter the last two digits of the most recent fiscal year corresponding to the reason for in-house operation of the CA, as stated in Field A8. |
| A10 | Enter the last two digits of the fiscal year the function is scheduled for study or next review. (Data element reference YE-NA.) |
| A11 | Enter the named populated place, or related entity, where the CA workload was performed. |
Attachment 1 to Appendix B to Part 169a—Codes For Denoting States, Territories, and Possessions of the United States.
a. Numeric State Codes (Data element reference ST-GA)
Code
01 Alabama
02 Alaska
04 Arizona
05 Arkansas
06 California
08 Colorado
09 Connecticut
10 Delaware
11 District of Columbia
12 Florida
13 Georgia
15 Hawaii
16 Idaho
17 Illinois
18 Indiana
19 Iowa
20 Kansas
21 Kentucky
22 Louisiana
23 Maine
24 Maryland
25 Massachusetts
26 Michigan
27 Minnesota
28 Mississippi
29 Missouri
30 Montana
31 Nebraska
32 Nevada
33 New Hampshire
34 New Jersey
35 New Mexico
36 New York
37 North Carolina
38 North Dakota
39 Ohio
40 Oklahoma
41 Oregon
42 Pennsylvania
44 Rhode Island
45 South Carolina
46 South Dakota
47 Tennessee
48 Texas
49 Utah
50 Vermont
51 Virginia
53 Washington
54 West Virginia
55 Wisconsin
56 Wyoming
b. Numeric Codes for Territories and Possessions (FIPS 55-2)
60 American Samoa
66 Guam
69 Northern Marianna Islands
71 Midway Islands
72 Puerto Rico
75 Trust Territory of the Pacific Islands
76 Navassa Islands
78 Virgin Islands
79 Wake Island
81 Baker Island
86 Jarvis Island
89 Kingman Reef
95 Palmyra Atoll
Attachment 2 to Appendix B to Part 169a—Codes for Denoting Compelling Reasons for In-House Operations of Planned Changes in Method or Performance
1. PERFORMANCE (for entry in field A8)
| Code | Explanation |
|---|---|
| A | Indicates that the DoD CA has been retained in-house for national defense reasons in accordance with paragraph E.2.a(1) of DoD Instruction 4100.33, other than CAs reported under code “C” of this attachment. |
| C | Indicates that the DoD CA is retained in-house because the CA is essential for training or experience in required military skills, or the CA is needed to provide appropriate work assignments for a rotation base for overseas or sea-to-shore assignments, or the CA is necessary to provide career progression to a needed military skill level in accordance with paragraph E.2.a(1)(a) of DoD Instruction 4100.33. |
| D | Indicates procurement of a product or service from a commercial source would cause an unacceptable delay or disruption of an essential DoD program. |
| E | Indicates that there is no satisfactory commercial source capable of providing the product or service needed. |
| F | Indicates that a cost comparison has been conducted and that the Government is providing the product or service at a lower total cost as a result of a cost comparison. |
| G | Indicates that the CA is being performed by DoD personnel now, but decision to continue in-house or convert to contract is pending results of a scheduled cost comparison. |
| H | Indicates that the CA is being performed by DoD employees now, but will be converted to contract because of cost comparison results. |
| J | Indicates that the CA is being performed by DoD hospital and, in the best interest of direct patient care, is being retained in-house. |
| K | Indicates that the CA is being performed by DoD employees now, but a decision has been made to convert to contract for reasons other than cost. |
| N | Indicates that the CA is performed by DoD employees now, but a review is in progress pending a decision. (i.e., base closure, realignment, or consolidation). |
| X | Indicates that the Installation commander is not scheduling this CA for cost study under the provisions of congressional authority. |
| Y | Indicates that the CA is retained in-house because the cost study exceeded the time limit prescribed by law. |
| Z | Indicates that the CA is retained in-house for reasons not included above. (i.e., a law, Executive order, treaty, or international agreement). |
2. USE OF OTHER CODES. Other codes may be assigned as designated by the ODASD (I).
[50 FR 40805, Oct. 7, 1985, as amended at 57 FR 29210, July 1, 1992; 60 FR 67329, Dec. 29, 1995]
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