40 CFR § 35.4210
Must my group solicit and document bids for our procurements?
June 9, 2020
(a) The steps needed to be taken to procure goods and/or services depends on the amount of the proposed procurement:
Open Table
| If the aggregate amount of the | Then your group |
|---|---|
| (1) purchase is $1,000 or less | may make the purchase as long as you make sure the price is reasonable; no oral or written bids are necessary. |
| (2) proposed contract is over $1,000 but less than $25,000 | must obtain and document oral or written bids from two or more qualified sources. |
| (3) proposed contract is $25,000 to $100,000 | must: |
| (i) Solicit written bids from three or more sources who are willing and able to do the work; | |
| (ii) Provide potential sources in the scope of work to be performed and the criteria your group will use to evaluate the bids; | |
| (iii) Objectively evaluate all bids; and | |
| (iv) Notify all unsuccessful bidders. | |
| (4) proposed contract is greater than $100,000 | must follow the procurement regulations in 2 CFR Parts 200 and 1500 (these regulations outline the standards for your group to use when contracting for services with Federal funds; they also contain provisions on: codes of conduct for the award and administration of contracts; competition; procurement procedures; cost and price analysis; procurement records; contract administration; and contracts generally). |
(b) Your group must not divide any procurements into smaller parts to get under any of the dollar limits in paragraph (a) of this section.
[65 FR 58858, Oct. 2, 2000, as amended at 79 FR 76058, Dec. 19, 2014
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