41 CFR § 102-36.120
What are our responsibilities in authorizing a non-federal individual to screen excess personal property?
June 9, 2020
You must do the following:
(a) Ensure that the non-federal screener certifies that any and all property requested will be used for authorized official purpose(s).
(b) Maintain a record of the authorized screeners under your authority, to include names, addresses and telephone numbers, and any additional identifying information such as driver's license or social security numbers.
(c) Retrieve any expired or invalid screener's authorization forms.