When the following items have been authorized or approved by your agency, they will be reimbursed as a miscellaneous expense. Taxes for reimbursable lodging are deemed approved when lodging is authorized. Examples of such expenses include, but are not limited to the following:
| General expenses | Fees to obtain money | Special expenses of foreign travel |
|---|---|---|
| Baggage expenses as described in §301-12.2. | Fees for travelers checks | Commissions on conversion of foreign currency. |
| Services of guides, interpreters, and drivers. | Fees for money orders | Passport and/or visa fees, including fees for a physical examination if one is required to obtain a passport and/or visa and such examination could not be obtained at a Government facility. Reimbursement for such fees may include travel and transportation costs to the passport/visa issuing office if located outside the local commuting area of the employee's official station and the traveler's presence at that office is mandatory. |
| Services of an attendant as described in §301-13.3. | ||
| Use of computers, printers, faxing machines, and scanners. | Fees for certified checks | Costs of photographs for passports and visas. |
| Services of typists, data processors, or stenographers. | Transaction fees for use of automated teller machines (ATMs)-Government contractor-issued charge card | Foreign country exit fees. |
| Services of an attendant as described in §301-13.3. | Costs of birth, health, and identity certificates. | |
| Storage of property used on official business. | Charges for inoculations that cannot be obtained through a Federal dispensary. | |
| Hire of conference center room or hotel room for official business. | ||
| Official telephone calls/service (see note). | ||
| Faxes, telegrams, cablegrams, or radiograms. | ||
| Lodging taxes as prescribed in §301-11.27. | ||
| Laundry, cleaning and pressing of clothing expenses as prescribed in §301-11.31. | ||
| Energy surcharge and lodging resort fee(s) (when such fee(s) is/are not optional). |
Note to §301-12.1: You should use Government provided services for all official communications. When they are not available, commercial services may be used. Reimbursement may be authorized or approved by your agency.
[FTR Amdt. 75, 63 FR 66675, Dec. 2, 1998, as amended by FTR Amdt. 108, 67 FR 57965, Sept. 13, 2002; FTR Amdt. 2006-03, 71 FR 24596, Apr. 26, 2006; FTR Amdt. 2007-05, 72 FR 61538, Oct. 31, 2007; FTR Amdt. 2010-07, 75 FR 72967, Nov. 29, 2010]
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