The following format shall be used to recommend the release of excess funds under terminated contracts, except if the contracting office retains responsibility for settlement of the termination:

FROM:   Termination Contracting Officer ___ [address]

TO:   Contracting office ____ [address]

SUBJ:   Terminated Contract No. __ with __ [Contractor]

Refs:

(a) [Cite termination notice and effective date.]

(b) [Cite prior letters releasing excess funds, if any.]

1. Referenced termination notice, ___ [insert “completely” or “partially”] terminated contract ___.

2. Based on the best information available, it is estimated that the gross settlement cost will be $______. The amount available for release as excess to the contract is $______. Any payments previously made to the Contractor for terminated items have been considered in arriving at the above amounts.

[If prior letters recommending release of excess funds are cited, use the following as paragraph 2:

“The estimated settlement costs previously reported by reference (b) in the amount of $______ are revised. On the best evidence now available, it is estimated that the settlement costs will be $______. The additional amount available for release is $______”.]

3. The related appropriations and amounts involved are:

Open Table
Appropriations Allocated Amounts    

Copies to:

Paying Office

Accounting and Finance Office

Other


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