25 CFR §39.403

1. (a)Each school must maintain an individual file on each student receiving basic educational and supplemental services. The file must contain written documentation of the following:
   1. (1)Each student's eligibility and attendance records;
   2. (2)A complete listing of all supplemental services provided, including all necessary documentation required by statute and regulations (e.g., a current and complete Individual Education Plan for each student receiving supplemental services); and
   3. (3)Documentation of expenditures and program delivery for student transportation to and from school provided by commercial carriers.
2. (b)The School must maintain the following files in a central location:
   1. (1)The school's ADM and supplemental program counts and residential count;
   2. (2)Transportation related documentation, such as school bus mileage, bus routes;
   3. (3)A list of students transported to and from school;
   4. (4)An electronic student count program or database;
   5. (5)Class record books;
   6. (6)Supplemental program class record books;
   7. (7)For residential programs, residential student attendance documentation;
   8. (8)Evidence of teacher certification; and
   9. (9)The school's accreditation certificate.
3. (c)The Director must maintain a record of required certifications for ELOs, specialists, and school superintendents in a central location.